Graybar Electrical Overview

Today you face the challenge of improving operational efficiencies and procuring more material – all within compressed time frames and limited resources. With a broad spectrum of electrical products from industry leaders, we stock a comprehensive product offering for your power distribution and control, lighting, building management and protection needs. Built on a foundation of quality and reliability, Graybar’s customized electrical solutions bring you a high level of performance and return on investment. Our specialized sales and service teams will listen to your needs and provide product and service solutions to help you work better and smarter and save you money. At Graybar, our goal is simple. We listen to what you need, we connect you to the right solutions and then we deliver on our word. It’s how Graybar works to your advantage.

Through its network of nearly 240 North American distribution facilities, Graybar stocks and sells hundreds of thousands of items from thousands of manufacturers. This means if a customer needs an end-to-end solution for a lighting project, switch gear upgrade, a local or wide area network, or even a half-mile of electrical conduit, Graybar has it, and will deliver it when and where it is needed.

Graybar Electrical Pricing

Pricing applies to normally stocked Graybar materials. Discounts are based on Graybar List Price or Cost in effect at time of order. The majority of pricing on the Graybar contracts is based on a list less discount structure. Cost-Plus discounting is used for market sensitive commodities and lighting fixtures. Graybar cannot sell at levels above the base contract price and reserves the right to offer a lesser discount where large quantity discounts or supplier negotiations are available. Pricing was established through competitive solicitation process with Los Angeles County, CA. Our Pricing Commitment through Los Angeles County and U.S. Communities agreements dictate that Graybar lead with the U.S. Communities contract first and foremost for any opportunity within the applicable government procurement segment. Our contracts represent pricing discounts from an extensive list of best-in-class suppliers offering unique opportunities to streamline your supply chain and find innovative or integrated solutions.

Graybar Electrical Benefits

• Targeted 5% savings for agencies using traditional procurement practices
• Specialized sales support dedicated to U.S. Communities participating agencies
• 240-plus locations provide local inventory, delivery and will-call counter service
• Technical Assistance and Product Specialists: Lighting, Energy Management, Building Automation, Emerging Technology, Electrical, Data Centers, Communications, Networking, Security
• Energy Audit and Retro-Fit Assistance, Project Management, On-Site Services, Material Staging, Just-In-Time Delivery
• Assistance with Green / LEED / Sustainable solutions
• E-Business: Graybar.com, E-Catalog, EDI, EFT, Punch-Out, Hosted Content
• Graybar Financial Services offer financing solutions
• Advanced customer reporting capabilities, summary billing, cross reference files, bar coding
• Storeroom management, commodity management, bin management, vendor managed inventory
• Customer technical training
• Emergency services: ISO 9001:2000 Registered

Graybar Electrical Shipping

Graybar drivers gather delivery information using their mobile phones – running Xora TimeTrack service – while the built-in GPS tracks the driver’s location. To check on a delivery, you just contact your customer service representative for complete details.

Consolidation of Orders:
Graybar uses the order consolidation process when items for a single customer order are being obtained from various sources and are to be re-shipped as one shipment to the customer. The items are transferred to a Graybar branch location, from one or more Graybar shipping locations, for reshipment to the customer on a single Graybar invoice number. The Graybar invoice number at the receiving location may also include items from its own local inventory.

Graybar Electrical Contract Information

Graybar Electrical FAQ

Eligible agencies include: States, State Agencies, Counties, Cities, Special Districts, K-12 Public & Private Schools, Public & Private Colleges and Universities & Non-Profits.

Through cooperative purchasing laws, the U.S. Communities pricing, by virtue of its public bid language, meets the requirements for bidding in all states except New York, New Jersey and Louisiana. This allows agencies to use the pricing without taking the time to create bid documents, entertain multiple vendor inquiries and document the bids. Placing the order through Graybar allows them to utilize a quality vendor repetitively without the cost of using unknown or less reliable vendors.

Using Graybar and the U.S. Communities program assures an agency they are getting a very competitive price on any size order. Therefore, driving smaller quantity orders along with larger ones to Graybar provides the agency with maximum value for everything purchased. There are no costs, minimum quantity requirements or spend limits associated with using the Graybar U.S. Communities program.

The U.S. Communities pricing is the same pricing used to win the electrical and comm/data public bids for the County of Los Angeles, California. The County of Los Angeles is the largest county in the United States and spends more money than 44 states do! Therefore, your agency can buy at these same levels regardless of their size. While every price is not the lowest in the country, the overall competitiveness of the agreement is outstanding.

The key value for the agency is resource savings. Most agencies today are spread thinner than ever. Agencies are downsizing administrative departments and retiring or departing purchasing and maintenance positions are left unfilled. The Graybar U.S. Communities program provides a mechanism to save the time and costs associated with obtaining quotes or preparing bids. The timesavings allow the department to accomplish its work tasks more efficiently with the personnel on hand.

Go to the U.S. Communities Web site at www.uscommunities.org and click the "Register to Participate" link.

Graybar Electrical How to Order

Graybar offers many different methods for order processing, including electronic exchange (EDI, XML, and flat file), Web-enabled self service, e-procurement punch-in, e-catalog syndications to e-procurement applications, Web services, and traditional channels such as phone, fax, e-mail, and counter service. Technology enables all of these channels and focuses on making them seamless and efficient.

Graybar supports most business processes including the full quote-to-cash and purchase-to-pay processes. Overall, Graybar supports 21 transaction sets so you can be sure that we can work with you to automate many of your manual or paper-based supply chain processes.

• Reduce operating costs
• Reduce total acquisition costs
• Speed up business cycles
• Eliminate major sources of errors
• Support quote-to-cash process
• Support purchase-to-pay process

Put the power of ShopGraybar to work and simplify your procurement of communications, networking, and security products. ShopGraybar is available to you 24/7 so you can access it in your office, at home, on the road or at the job site. Find the products you need quickly and easily and access the necessary product information to make the right decision. Searching can be done using a variety of options and refining your search allows you to quickly find what you’re looking for. Once you find the item, you can easily add it to a cart, a favorites list or a quotation request. Checking your price or availability for an item is easy and placing the order is quick. If needed, orders can be routed for approval or you can choose to pick up the order at one of our many locations. All of your orders can be tracked including the ability to get a proof of delivery regardless of how you placed the order with us. Your quotation needs are serviced on ShopGraybar including the creation of the quote, the review of the quote, the request for changes to a quote and the conversion of the quote to an order. Accounting personnel can easily retrieve invoices online and there is even a way to request a material return.

• Procurement card / credit card management capabilities
• All information is in real time
• Customer-specific pricing and product availability
• Order status
• View/print invoices
• Quotations – create, review, order
• Favorites lists
• Proof of delivery
• Order approvals
• Detailed product information
• Extensive search functions
• Search refinement on product features
• Product images, specification sheets, MSDS sheets
• Report requests
• User security to restrict access to specific functions